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MEET INFORMATION

SITE:

The Indoor Track & Field Events Center

Highway 121 & 114

Grapevine, Texas

Site is located within 10 minutes from the Dallas-Fort Worth (DFW) Airport

 

ENTRY DEADLINE:

Early Bird Entry Period: October 1, 2022 to October 15, 2022

Regular Entry Period: October 16, 2022 to November 15, 2022

 

Late Entry Period: November 16, 2022 to December 10, 2022

 

ENTRY GUIDELINES:

This is strictly a meet for high school athletes. Athletes must be currently enrolled in grades 9, 10, 11 or 12 only. High School athletes meeting this criteria do not have to represent their high school team. They may compete as an unattached athlete or part of a club team. Competitors must bring a valid school ID for possible age verification. We will conduct random checks of age at check-in. There will be two divisions in which athletes will compete (Elite and Open) based upon their verified race times from MileSplit or Athletic.net

 

ENTRY FEE: 

  • Entries are not accepted until payment is completed online.

  • Early bird registrations are available for a discounted fee of $50 per athlete per event.

    • The Early Bird Registration period is from October 1, 2022 through October 15, 2022 or via a private link sent prior to the open enrollment period.

    • Early Bird Fee Enrollment may be limited to the first 48 boys and 48 girls in each event per age group.

  • Regular Entry fees are $75 per athlete per event . 

  • All entries must be completed online through www.theindoortrack.com. No payments will be accepted at the meet.

COACHES AND PARENTS/GUARDIANS

  • ALL entries, team OR individual, are required to purchase either a coach or guardian wristband with their entry. 

    • COACHES​
      • Coaches will be permitted into the coaching area closest to their athlete to assist the athlete in preparation and competition.

      • Coach’s wristband will grant access to the warm-up facility and athlete seating in the competition venue. Four (4) coach’s wristbands are included with each team registration. Two additional coach wristbands may be  purchased per team per gender. If purchased in advance on the website at a cost of $100, or in person at the meet for $125 for all 5 days

    • ​PARENTS/GUARDIANS
      • Parent or Guardian wristband kit will grant access to the meet as a spectator in general admission seating for the entire week. This does not allow access to the warm-up facility. Kit includes two (2) wrist bands 

        • Cost of the guardian wristband is $20 for the week. Individual day tickets may be purchased for $10 per day

        • $5 for kids ten (10) and under. 

  • Refunds- In the event the meet is cancelled or rescheduled, full refunds or credits will be issued. No other refunds upon completion of payment unless a medical exemption is obtained from our Meet Director. 

LATE ENTRY PERIOD

 

  1. The entry fee for new registrations during the late entry period - $100 per athlete per event

  2. Late entry will start on December 1, and end on December 10. If your event is full you may be added to our waiting list and will not be charged a late fee if upgraded from the wait list.

Note: Entry fees are intended to cover participation in One  (1) eventa souvenir t-shirt or backpacktiming crew, officials, trainersawards and facilities use, and entry into the Holiday new Year's Eve Party for Athletes. 

SCORING THE MEET:

Athletes will only enter as unattached or individuals of a club team. As a result, the meet will not keep track of team scores. The meet will not be scored.

 

AWARDS:

Awards will be presented for the Top 8 Places in each event! 

A plaque will be awarded to the winner of each event. Also, a male and a female championship belt will be awarded The Most Outstanding Athlete in the Field Event and the Running events. Medals will are awarded to the top 8 places based on times for each division.

 

  • Registration makes student-athlete eligible for random drawings for College Scholarships Awards (Books, Stipends,  Travel, etc)

ENTRY RESTRICTIONS:

  • Athletes are limited to a maximum of three (3) events. 

ENTRY PROCEDURE: 

Complete registration on our website links.

INSTRUCTIONS ON HOW TO SUBMIT ONLINE ENTRIES: 

Coaches: Click on the registration link to create an account. Once you create an account you will receive a login verification email. Log in and register your team.  Pay the Coach registration fee.  After completing your team registration, email your athletes and invite them t register- they must enter yourTeam name to be added to your team record. Each athlete is responsible for their individual event entry fee(s). If you desire to pay all the fees for your team, please contact us. 

Unattached athletes:  Click on the registration link to create an account (parents must create the initial account for all athletes under 18. Once you create an account you will receive a login verification email. Log in and register for the meet. You will select your events during the registration. We will verify your times via MileSplit or Athletic. net  

PACKET PICK-UP:

  • Packet pickup will be located at the front desk just inside of the front lobby of The Indoor Track at Grapevine.

  • Please bring your confirmation QR Code or receipt from your registration.

  • Packet pick-up will be available daily December 26-27, 2022.

  • All athletes must be checked in by the end of the Day 2, December 27, 2020. 

PARTICIPANT ENTRY, CREDENTIALS AND SEATING:

  • Our seating capacity in our temporary venue for the 2022 Texas Indoor Track & Field Relays is 2,000 spectators

  • Our athlete camp warm up area will allow for 96 athletes at a time. As such, we have created a schedule to speed up  the meet schedule and stay on time. Each athlete will be allowed into the venue during their competition period to warm up and compete in time to be prepared for their event start.

  • All athletes and coaches with valid wristbands must enter through the south doors of the Indoor facility .

  • All competing athletes are issued a wristband to be used for all days. 

  • Coach’s wristbands purchased online are provided in the packet. Please see ENTRY FEES regarding the purchase of Coach’s wristbands. Coaches must be 21 years or older.

  • NO children will be allowed in the warm-up area at any time.

  • Athletes and coaches may also sit in General Admission (accessible via our athlete cages on the north and south ends of the arena) or in the bleachers on the north end of the arena next to the shot put ring 

  • One wristband per person will be used for all days

 

MEDIA CREDENTIALS:

  • Contact Us

Click here to "Contact Us"

COVID-19 PROTOCOLS:

Meet and facility management will follow CDC, State and County guidelines for hosting this meet. The most up-to-date facemask and social distancing requirements will be followed. In addition, hand sanitation stations are located throughout the facility.
 

TIMING AND RESULTS:

The meet will be timed by Fully Automatic Timing (FAT) systems

 

PREFERRED LANES:

 

Straight Away Sprint Races   4-5-3-6-2-7-1-8

SEEDING:

All running events will be seeded and lanes drawn according to times submitted and verified. No changes will be made at the meet. 

 

ADVANCEMENT PROCEDURE:

  • Running Events: Top 16 times from prelim rounds will advance to final rounds  

    • 60 Meter Dash

    • 60 Meter Hurdles:

    • There will be no other running events other running events as the facility does not have a full oval.

  • Field Events: 

    • Top 16 competitors from the prelim rounds will advance to the final round

      • Shot Put​

      • Weight Throw

      • Pole Vault

      • High Jump

      • Long Jump

      • Triple Jump

 

MEET RULES:

  • No headphones or personal sounds system (iPod, Apple Watch, etc.) will be allowed in the warm-up area or in the competition area. 

  • No athletes are allowed in the Designated Coaching Areas.

  • Athletes will be disqualified for wearing unapproved spikes. [Approved spikes are for sale inside the facility in the lobby at the check-in station]

  • This meet will follow NFHS Rules. 

 

SPIKES:

  • ATHLETES MUST COMPLY BY WEARING THE PROPER SPIKES OR FACE DISQUALIFICATION

  • The only spike allowed for this facility is the ¼” pyramid spike.

  • The 7mm spike is NOT ALLOWED. This spike measures longer than the ¼” Pyramid Spike. 

  • NO NEEDLE SPIKES OR CHRISTMAS TREE SPIKES ALLOWED

  • No permanent spike shoes allowed.

  • Shoes will be checked at last call in the Clerk Area and prior to getting on the track. 

  • Approved spikes are for sale inside the facility in the lobby at the check-in station. 

 

RUNWAY MARKS:

White athletic tape may be used on the runways. Chalk and cones are not permitted. 

 

OPENING HEIGHTS:

Meet management, based on entry marks, will determine opening heights in high jump and pole vault. 

 

POLE VAULT CERTIFICATION:

Pole-vaulters must complete the UIL High School Pole Vault Certification Form prior to competing. Forms can be found at the clerk area and must be turned into the Head Pole Vault Official. National Federation Track and Field Rules state that a competitor's weight shall be at or below the manufacturer’s pole rating. A competitor shall not use a variable weight pole, a pole that is improperly marked or a pole rated below his/her weight during warm-up or competition. 

IMPLEMENT WEIGH-IN:

The implement room is located in the north west corner of the arena. Implements can be checked in two (2) hours prior to the start of the day’s competitions and up to forty-five (45) minutes prior to the event. The implement room will be closed forty-five (45) minutes after the completion of the last throwing event of the day. ONLY INDOOR SHOT PUTS WILL BE ALLOWED. 

 

FACILITY AVAILABILITY:

The Indoor Track will be available for individuals and teams on:

  • Monday, December 26

    • 12:00 pm to 8:00 pm

  • Tuesday, December 27

    • 7:00 a.m.

  • Wednesday, December 28 

    • 7:00 a.m. 

  • Thursday, December 29

    • 7:00 a.m.

  • Friday, December 30

    • 7:00 a.m.

  • Saturday, December 31

    • 7:00 a.m.

 

COMPETITION WARM-UP AND ATHLETE CHECK-IN:

  • Warming-up is prohibited on the incfield track area once the meet begins.

  • Athletes may warm-up on the indoor or outdoor warm-up track area.

  • Running Events: Report to the Clerk ready to run when your event is called. 

  • Field Events: Athletes must check-in at the clerking area. Flights will be escorted to the event site on the following schedule:

 

Shot Put, Long Jump and Triple Jump competitors will be allowed at the competition area or pit thirty (30) minutes prior to the start of competition. The final fifteen (15) minutes will be reserved for competition in the next flight. The remaining flights’ competitors will return to the warm-up area. A report call for the next flight will be given at the conclusion of the first round of the flight in progress. At the conclusion of the second round of the flight in progress, competitors of the next flight will be escorted to the competition venue. 

 

High Jump competitors will be allowed at the competition pit thirty (30) minutes prior to the start of competition. 

 

Pole Vault competitors will be allowed at the competition pit sixty (60) minutes prior to the start of competition. 

 

See schedule on our website for specific flight times

 

HORIZONTAL JUMPS:

Distance from Board to the Pit

M/W Long Jump: Wood Board only at 11’ 5 ¾” (3.50m)

W Triple Jump: Wood Board at 37’ 8 ¼” (11.50m) or 

Tape Board at 31’ 2” (9.50m)

M Triple Jump: Wood Board at 37’ 8 ¼” (11.50m)

 

HEAT SHEETS AND RESULTS:

Heat Sheets will be posted on multiple websites: The Indoor Track and TX.MileSplit.com as well as multiple social media accounts: The Indoor Track and TX.MileSplit. Heat Sheets will be posted by 8:00 p.m., Monday, December 26, 2022. 

 

Event results will be posted at the conclusion of the event on the North Wall of the RunRite Indoor Track and Field Facility. Final results will be posted on the multiple websites listed above. 

COACHING AREAS:

Coaching Areas are well marked and must be strictly adhered to. No Athletes are allowed in any coaching area. Coaches may watch video of his/her athlete(s) but may share videos with his/her athletes in the Coaching Areas. Coaches and athletes must view videos with sound off. 

 

NFHS / USATF / UIL / TAPPS/ NCAA RULES FOLLOWED  FOR COMPETING IN EACH EVENT 

 EMERGENCY MEDICAL SERVICES:

Emergency Medical Services are provided on site. 

 

DRESSING / SHOWER FACILITIES:

Dressing and shower facilities are available. 

PARKING, INCLUDING BUSES: 

Team Van and Bus: 

Drop-off will be at the north west entrance. Team buses will park on the southeast end of the parking lot. 

 

Spectator: 

Parking is available in the lot for $5

 

Shuttles:

Shuttles will be provided from select hotels within a 45 minute radius..

 

SPECTATOR TICKETS

Please check our ticket website

www.theindoortrack.org/tickets

 

SPECTATOR ENTRY:

  1. Spectators must enter through the main entrance of the Indoor Track.

  2. Spectator seating is located on the first floor of the facility. 

  3. Personal chairs will not be allowed in the facility.

 

CLEAR BAG POLICY:

The Indoor Track  has adopted a clear bag policy for all indoor and outdoor track and field meets. This policy will be strictly enforced for spectators and anyone entering through the front doors. This policy WILL NOT apply to any credentialed person (coaches, staff, student-athletes, officials, etc.) entering the facility through the warm-up area. All bags are subject to a search prior to entering the building, as well as once inside.

 

FOOD AND DRINK FOR ATHLETES:

Only clear liquids will be allowed in the arena. No food will be allowed in competition areas.

 

FOOD AND DRINK FOR SPECTATORS: 

Concessions will be available.

 

COMPETITION ETIQUETTE:

Meet management reserves the right to dismiss any athlete, parent, club, 

team, organization, school, or institution from the competition for

disciplinary reasons and / or not following meet protocol. 

 

MEET AND FACILITY RECORDS:

Meet and facility records will be posted in the Heat Sheets and Results area as well as online at www.theindoortrack.org/results  and TX.MileSplit.com

 

UPDATES:

Please continue to check www.theindoortrack.org for any updates on meet information, parking and/or schedules

If you have any questions, please email our Meet Director at run@theindoortrack.org

 

EVENT SCHEDULE:

Please visit our website to view the full athlete friendly event schedule.

www.theindoortrack.org/schedule

 

DIRECTIONS TO FACILITY:

From the airports, head west on Highway 114 minutes from  the DFW Airport and Love Field.

HOTELS AND RESTAURANTS:

We have some great hotels and restaurants in the area! Check out the links below.